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Bid Title: Request for Proposal - Mississippi River Bridge Project
Category: Request for Proposal
Status: Closed

RE: Request for Proposals, City of Fort Madison, Mississippi River Bridge Project

To Whom It May Concern:

The City of Fort Madison seeks proposals from qualified firms to perform a feasibility study for the Mississippi River Bridge crossing from Niota, Illinois to Fort Madison, Iowa. This proposal process is being used to select a consultant for work that uses federal funding through the Iowa DOT and Illinois DOT.

The following pages provide additional information about this bridge study project, a scope of work, and submittal requirements for the request for proposal.  For full consideration, please submit completed proposals by e-mail to , by Friday, October 19th, 2018.

Please contact me at your earliest convenience if you need additional information.

Kansha Tiwari Regional Planner
Southeastern Iowa Regional Planning Commission 211 N. Gear Avenue, Suite 100
West Burlington, IA 52655

City of Fort Madison Request for Proposal
Feasibility Study of the Mississippi River Bridge

The City of Fort Madison is interested in entering into professional services contract(s) with a consulting company for a feasibility study of the Mississippi River Bridge crossing from Niota, Illinois to Fort Madison, Iowa. The City has received federal funding through the Iowa DOT and Illinois DOT to complete this project.

The selected consultant will be expected to prepare a feasibility study, which will fully evaluate options to improve the challenging geometry of the approach and lane configuration on the bridge deck. Work will include performing services related to planning level design of roadway and approaches; structural inspection of the existing bridge superstructure; along with cost estimates and revenues of multiple alternatives.

Project Background
The proposed project involves conducting a feasibility study of the Mississippi River Bridge 
crossing from Niota, Illinois to Fort Madison, Iowa. Utilizing a double deck design, the railroad deck is on the bottom while the highway deck is above. Originally built in 1887, the geometry of the bridge is such that the trucks hit the bridge structure while crossing, causing other structural issues. In 2008, an embargo was imposed on the vehicular structures to prevent trucks from traversing the bridge, limiting trucks traversing the bridge to 60,000 lbs weight and 60’ in length.

The embargo has had a detrimental effect on distribution and ability of business and industry in Southeast Iowa in providing goods and services in an efficient manner. The feasibility study will fully evaluate options to improve the challenging geometry of the approach and lane configuration on the bridge deck.

The study will assist in determining future options that could lift the embargo and allow full- 
length, full-load trucks to traverse the structure. Federal funding was awarded to this project from the Iowa DOT and the Illinois DOT.

Project Scope
The work associated with the contract can be summarized as follows, but is not limited to:
•    Perform a planning level design (10%) of roadway and approaches from the ends of the existing truss spans (Piers 9  – east and 15 – west) to touchdown on the Iowa and the Illinois sides of the river.

•    Perform  Structural  Inspection  of  the  existing  bridge  structure  above  the  waterline. 
Inspection shall be performed in accordance with National Bridge Inspection Standards (NBIS) for the portions of the bridge carrying highway vehicles or those portions carrying both  highway and railway  traffic.  Fracture  critical  elements  shall  be  inspected  in accordance with NBIS including FHWA policy and current memorandums.
•    Perform Live Load Rating of all elements of the existing bridge superstructure which will remain in service at the completion of the proposed project. Load Ratings shall follow the appropriate guidelines of AREMA and of AASHTO.
•    Evaluate and document local, state and federal permits required for construction of the 
project and document associated contacts and anticipated timelines needed for obtaining permits. Identify lead agencies responsible for issuance of permits and document who is responsible for taking out the permit/permit request (i.e. BNSF, City, State, etc.)
•    Review and summarize previous bridge studies and planning documents, specifically the effect of the proposed project outlined in the Fort Madison, Iowa Comprehensive Plan.
•    Consider impacts to rail operations based on proposed alternatives, as well as existing and future barge flows. Study  and document timelines required that will interrupt rail operations.
•    Consider impact of K-line crossing to any proposed alternative.
•    Perform life cycle cost analysis of the remaining shared use portion of the bridge with 
emphasis on years of remaining life at zero maintenance and at maintained state of repair assuming elevated levels of rail and vehicular traffic based upon highway traffic and rail projections (coordination with the BNSF Railway assumed).
•    Provide  multiple  alternatives  (including  a  do-nothing  alternative)  with  analysis,  
cost estimates and life cycle costs and revenues of each alternative to improve the bridge to the point it can safely handle 80,000 lb. truck traffic. Ensure any alternative would not impact funding of Truman-Hobbs Act.

DBE Goal
It is the policy of the Iowa DOT that Disadvantaged Business Enterprises shall have the maximum practicable opportunity to participate in the performance of contracts financed in whole or in part with federal-aid highway funds. Most of the work under this contract is expected to involve federal-aid highway funds. The goal for DBE participation on this contract is 5%. Consultants will be expected to demonstrate a good faith effort to meet this goal, and the selection process will include an evaluation of that effort. DBE firms can be certified in any state. A list of certified DBE firms may be found on Iowa and Illinois DOT’s web site at: https://secure.iowadot.gov/DBE/Home/Index/ and 

Proposal Requirements
Proposals must be submitted as an electronic PDF file with a maximum size limit of seven megabytes. The PDF file, when printed, must be limited to 20 single-sided (or 10 double-sided) 8.5” x 11” pages. A proposal cover page, blank “divider” pages, and a single-page cover letter will not be counted against the page limit. Proposals exceeding the file size and/or page length requirements will not be accepted.  Other required information includes, but is not limited to:

•    A letter of interest.
•    A brief narrative on the firm’s history and experience with local governments. Please note if you are a DBE firm or have experience working with a DBE firm in the past.
•    Location of the consultant’s office where the majority of the work will be performed
•    A brief description of your experience in performing similar projects, including a list of 
specific similar projects from the past 3 to 5 years.
•    A list of names and qualifications of staff and sub-consultants that you would assign to work on this project.
•    A short list of professional client references, with a contact person and phone number.
•    A proposed work plan and timeline for project completion.
•    A brief description of your experience working with subcontractors or subconsultants from the past 3 to 5 years.

Estimated Consultant Selection Schedule
The City of Fort Madison anticipates that the selection process will be completed by November 2018. Negotiation with the selected consultant will commence upon notice that the selection process is 

Deadline and Submittal
In order for your company to be considered, you must submit your proposal in electronic form by 5:00 PM on Friday, October 19, 2018. The electronic proposal must be submitted via e-mail to  . An e-mail will be sent confirming receipt of the proposal.

Consultant Selection Evaluation Criteria
The Selection Committee will evaluate proposals on their ability to address the evaluation 
criteria. The point value of each evaluation criterion is indicated below, adding up to a total of 100 points.
•    Key Staff and Experience– 30 Points (30%)  This category refers to the quality and similarity of the consultant’s previous projects to this project.  In addition, technical ability and specialized expertise of the consultant’s staff or subconsultants is also a factor for this category.
•    Technical Qualities and Past Experience – 30 Points (30%) This category allows the selection committee to determine if there are certain technical 
qualities or understanding of the project that make one consulting firm stand out over another firm.  This may include but is not limited to: the detail of their work, reputation from other agencies the firm has worked with, experience working with subcontractors or subconsultants, and the success of previous projects.
•    Work Plan and Timeline – 5 Points (5%)  Points will be awarded in this category based on the proposed timeline and work plan to meet 
schedule that is presented by each of the consulting firms.  More points will be awarded based on a plan and timeline that works best for the City.
•    Understanding Local Issues and Resources Available to Complete the Project
 – 15 Points (15%)  This category awards points based on the staff available to work on the project, other projects the company is working on, the location of a firm, and the technological resources available to complete the project.
•    Knowledge of Federal and State Regulations and Ability to Work with Lead Agencies – 15 Points (15%)  Points will be awarded for coordination abilities with BNSF, other lead agencies and knowledge of Federal and State regulations. This may include but is not limited to: National Bridge Inspection Standards (NBIS), FHWA policies.
•    DBE Participation – 5 Points (5%)  The Selection Team will consider the Project Team’s willingness and ability to meet or exceed the established DBE involvement goal as stated on page 2.

Payment Method
The preferred method of payment is a Cost Plus Fixed Fee for the feasibility study. The preferred contract type is Project Specific.

*Cost information should not be submitted as part of the proposal and, if submitted, will not be considered.

Public Records Law
The City of Fort Madison will treat all information submitted by a consultant as open records following the conclusion of the selection process. Open records are public records that are open for public examination and copying.

Any questions regarding this RFP shall be submitted via phone or e-mail to Kansha Tiwari at 319-753-4312, or

Publication Date/Time:
9/12/2018 9:00 AM
Publication Information:
The Daily Democrat
Closing Date/Time:
10/19/2018 5:01 PM

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